Event Director Membership is defined as a Membership that:
- Allows Event Directors, event participants, and additional insureds to be insured for pre-approved, sanctioned events. Events must be approved by Athletics Alberta to be eligible and sanctioned in the context of the Events Director Membership.
- Allows Event Directors to use this membership for all of their sanctioned races or track meets on an annual basis.
- The Event Director is intended to be the ‘boots on the ground’ person present at the event.
Annual Membership Fees:
- Track and Field Race Director ** – $210.00
- XC, Road, Trail, and Mountain Race Director Tier 1 (below 1000 entries*) – $465.00
- XC, Road, Trail, and Mountain Race Director Tier 2 (1000-5000 entries*) – $665.00
- XC, Road, Trail, and Mountain Race Director Tier 3 (above 5000 entries*) – Contact [email protected]
*Anticipated total number of entries annually, regardless of the number of events held.
**Track and Field Events will be charged an Officials fee per the Officials Policy. See the Governance section for specific details.
| Pre -Event Submissions | Location | Map | Additional Insured with Address | Age Groups Offered | Registration Info |
| Track and Field Meet Director | ☑ | ☑ | ☑ | ☑ | |
| XC Race Director | ☑ | ☑ | ☑ | ☑ | ☑ |
| Road Race Director | ☑ | ☑ | ☑ | ☑ | ☑ |
| Post-Event Submissions | Total Number of Participants or Entries | Breakdown by sex (M/F) | Breakdown by age groups | Hy-tek backup file and pdf of results | |
| Track and Field Meet Director | ☑ | ||||
| XC Race Director | ☑ | ☑ | ☑ | ||
| Road Race Director | ☑ | ☑ | ☑ |
Post-event for Track and Field Events only:
- Hy-tek backup file and results in pdf form emailed to [email protected] and [email protected]
Notes:
- Currently, Trackie.reg is the ONLY registration platform Track & Field and XC event directors may use.
- As an Athletics Alberta membership, the guidelines and policies that all members must adhere to are applicable to this membership. See the Governance section for details.
- If two memberships are required (ie. T&F and Road Race Director) the member will be responsible for signing up on AthleticsReg for both memberships. The membership fee paid will be the higher fee.
- Event Directors, regardless of membership category (as above), may apply for Directors and Officers (D&O) insurance for an additional charge as long as they are an established nonprofit entity. Since Athletics Alberta Clubs will already have D&O this may not be required in every Event Director situation. If clarification is required, please contact [email protected].
